So, as with everything in my life, I take a while to finish things. A self proclaimed procrastination Queen, once I get started on something I don’t really rush it. In fact, people have often told me I’d do a hell of a lot better in life if I tried to rush once in a while… or at least pretended to take notice of the time constraints. As it is, I’ve been working on this blog post for almost 3 weeks! And by working on it, I mean I’ve been meaning to get around to writing it!
A few lessons to share with you all about visa applications.
Visa applications are no laughing matter. They’re really serious business. If you don’t want to be beset by delay after delay when it comes to the processing of your visa then I suggest you make sure to double, triple, quadruple check every single page of your visa application.
I myself went into my visa application in the typical lackadaisical style with which I go about everything I do. This resulted in numerous requests from my sponsorship organization for resubmission of various documents, followed by lengthy delays as my resubmitted documents had to go back through the chain of command again.
A couple of things I learned which I’d love to share
a.) Always check every page for a place for your signature. People processing your visa really want your autograph.
b.) Keep all the dates the same. Don’t date some pages the 24th of June and some the 14th of June. Just pick one day and stick with it. Even if you ending up filling out half the forms one day and the other half the next, just stick with the original date!
c.) Check list cover pages are important too. Even if you don’t think they are!
Other than those gems above, there is the obvious stuff. Don’t lie on your visa application form. Don’t try and be witty when you answer the questions. They want professional, crisp answers.
Once I’d crossed all my t’s and dotted all my i’s I scanned my visa documents and emailed them through to my case manager, and then I mailed the physical copies through to their head office. It only took about 2 weeks for them to get back to me with the next set of instructions, which involved an interview with the US consulate.
If procedures at the Perth US Consulate are anything to go by, it’s best to rock up to your interview prepared and with minimal baggage. Also, rubber footwear will help you get through the security checks quicker. (I went through in a pair of knee high stiletto boots and getting them on and off was not just a hassle, it was a little embarrassing. If you’re like me and never willing to sacrifice fashion for convenience, be sure to wear matching socks!)
The interview itself, once underway, was quite painless. You are free to bring documents to support your case for a visa, such as bank statements and the like, but in my instance it wasn’t at all necessary. (Which was good, because I hadn’t brought anything!) I was not asked any questions relating to finances at all, nor was I asked specifics about where I would be residing. I was asked what I intended to do over there, why I wanted to visit the USA and what I studied at university and which university I studied through. The interview itself took about 5 minutes. Getting to the window where the interview was held took me a grand total of 45 minutes. Most of that time spent waiting. I think it is really only necessary for you to bring proof to support your case for a visa if you’re applying for something more long term, like a green card or a spouse visa. This 12 month student work travel visa is obviously open to students, and I think they expect you to just come along with yourself and the relevant documentation for the visa application itself.
Taking the relevant documentation is ESSENTIAL. The first time I went to my interview I had the wrong size photographs and they sent me away to get more taken.
Here’s a list of the stuff you should be taking along;
Your Passport
That one is a bit of a no-brainer.
Your DS-2019
This is a piece of paper from your sponsorship organization which states you’re eligible for the J-1 Visa. It will come in the mail shortly after your sponsorship organization receive the hard copies of your application forms. ICEO sent me an electronic copy as well.
An appropriate photo
Obviously I have some experience in exactly what is required for an appropriate photo, seeing as I had to get mine redone! First of all your photo should be 51mm by 51mm or 2 inch by 2 inch. Next it’s important to make sure that your ears, eyes, forehead and chin are all visible. Sure this doesn’t always make for the most flattering shot (certainly not in my case!) but it’s essential for identification purposes so just grin and bear it. Lastly, don’t smile. No matter how pretty your pearly whites are, government officials and airport security just don’t want to see them! You can choose to take the hard copy of your photo in with you to the interview (my preferred option) or you can scan and upload a copy when you are filling out the DS-160 application form online. I had trouble trying to upload my scanned copy after getting my second set of photo’s taken, so I just took them in. There are a lot of requirements about the quality of the image scan and the file type, so unless you have access to a great scanner, or you get digital copies as well as physical copies from your photographer I recommend just taking your photo’s in!
DS-160 Confirmation Page
When you book your interview at the consulate, one of the steps will be to complete an online application form for your DS-160 Nonimmigrant Visa application. This is done electronically now, and is a pretty straightforward process. The one snag I hit on the way was a question which said “You will be studying while in the USA, do you have anyone who can vouch for you?” (Paraphrased by me, the actual question is much wordier and official sounding.) This question does not mean you are going to be undertaking studies inside the USA. It is actually just asking you if you are still considered a student or recent graduate in your home country. All you have to do is name 2 people who can attest to these facts. I used a class mate and close friend. Once you’ve completed the DS-160 electronic application it will give you the option to print the confirmation page. Print this page and take it with you to the interview. If the computer your using doesn’t have a printer, no worries, just choose the option to have the confirmation page emailed to an address of your choosing and then access it from a computer that you can print from!
Australia Post Receipt
Everyone who applies for a US Nonimmigrant Visa has to go to an Australia Post outlet and pay the Nonimmigrant Visa fee. It’s about $170 or so. (Changes with the exchange rate.) When you pay they’ll give you a receipt. Don’t lose it, you’ll have to pay the fee again. Keep it somewhere safe and take it with you on the day with your other forms.
Cash, Bank Cheque or Money Order to the total value of $136.50 for your insurance fee
This insurance fee is payable if your visa is approved. Take it along to make the process smoother and quicker.
Self Addressed Express Post Platinum Envelope
Your passport will be taken from you after the interview so your visa can be stamped into it. This envelope will get it back to you safe and sound within 2 working days of being posted!
They’ll also take your fingerprints at the interview. No surprises there, the USA does not let people convicted of crimes into their territories and as such, they want your fingerprints so they can check out what you’ve gotten up to. It’s also for identification purposes. You’ll encounter fingerprint scanners at the airport, this is to make sure that the person with the passport and visa is the person who applied for the visa. Identity theft is a big problem in the USA, and falsified documents sell for tens of thousands of dollars, a pretty lucrative black market business. The fingerprint’s they take at the interview will ensure that you, and only you, get through customs and into the country.
Once all that is done you’ll end up with something like this

An example of what you'll get.
This will be stamped onto a page in your passport, yours to keep forever more. However it is only valid for 12 months from the date of issue.
And that my friends is that.
The whole application process takes quite a bit of time (although being prepared will help you get through it faster!) But it only takes a couple of days for you to receive your visa. Now that I am in possession of mine I’ve booked my flights and will be heading to the city that never sleeps, New York, on the 5th of October!
Exciting much!?
Expect to hear all about my adventures right here. It is my blog after all!